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Canada Visa & Entry

visa canada

Submission of Applications

Canada does not have a visa office in every country so it is important that delegates visit the website of the visa office responsible for processing their visa applications.  Information is available on the website on how to submit a visa application and the documentation required. 

Delegates are encouraged to submit their visa applications well in advance of the date of the event at a Visa Application Centre or on-line E-applications (e-Apps).


This system allows clients to submit applications online.

Delegates that need a visa but require their passport for other travel purposes are strongly encouraged to submit their visa applications on-line (e-Apps).  Delegates that choose to apply on-line will not have to submit their passport until a decision has been taken on their applications.  If required, the visa office will send the applicant instructions on how and where to send their passports to finalize the visa process.  

Visa Application Centres (VACs)

VACs are commercial service providers authorized by Canada to provide specific services to applicants. 

VACs provide a number of services including help applicants fill out forms, answer questions and ensure that applications are complete, thereby reducing unnecessary delays or refusals due to incomplete applications.

Applicants that are required to provide biometrics information as part of the visa application process can do so at a VAC.  Additional information on the biometrics requirements is available at the IRCC website.

VACs send applications to Visa Offices and transmit decisions to applicants in a secure and confidential manner. VACs do not process visa applications and play no role in the decision-making process.

NEW - Electronic Travel Authorization (eTA)

As of November 10, 2016, visa-exempt foreign nationals are expected to have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens, and travellers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents are not eligible to apply for an eTA.

However, until November 9, 2016, travellers who do not have an eTA can board their flight, as long as they have appropriate travel documents, such as a valid passport. During this time, border services officers can let travellers arriving without an eTA into the country, as long as they meet the other requirements to enter Canada. We invite you to consult the IRCC website regularly for information updates on eTA.

Visa application process

Delegates can:

Symposium Invitation Letter for Visa

An official Letter of Invitation to assist you in obtaining a Visa and authorization to attend the 15th Transplantation Science Symposium will be issued ONLY after you have registered and full payment has been received.

After you have paid your registration through our conference manager website, you will be able to see the ‘Invitation Letter for Visa’ on the dashboard. Click on it and fill out the required information. The letter can be printed and saved in pdf format. The Letter of Invitation for Visa is available to registered participants only.

IMPORTANT: To facilitate Canada border procedures, it is recommended that foreign attendees and exhibitors provide a copy of the Recognition Letter for presentation to a Canada Border Services Officer upon your arrival to Canada. Download the letter here.

Visa and eTA requests are responsibility of each delegate, please allow enough time to process this documentation. Registration fees will not be reimbursed due to lack of time in the process.

TSS 2017 organizers are not linked to Citizenship and Immigration Canada, TSS 2017 is just providing useful information for delegates to ease their entry and visa process to Canada.

Copyright 2016 - The Transplantation Society  - info@tss2017.org